It is easier for a man to be loyal to his club than to his planet; the bylaws are shorter, and he is personally acquainted with the other members.
— E.B. White
Bylaws of the Salt Air Gardeners
ARTICLE I - (NAME)
The name of this club shall be Salt Air Gardeners.
ARTICLE II - (OBJECTIVES)
The objectives of this club shall be:
To stimulate knowledge and love of gardening among gardeners of all ages.
To increase knowledge of the artistic use of plant materials in floral and landscape design.
To aid in the protection and conservation of wild flowers, wildlife, and our natural resources.
To encourage civic beauty, garden beautification and historic preservation.
ARTICLE III - (MEMBERSHIP)
Section 1. Membership shall be open to all persons who are interested in the objectives of the club. Prospective members may visit no more than two (2) scheduled club meetings before requesting membership. Membership shall become effective upon the payment of dues.
Section 2. An active member is expected to:
Pay dues for coming year prior to May 1st.
Actively participate on at least one (1) committee each year.
Attend at least 4 of the 6 meetings per year.
Participate in the hospitality function for the meetings.
Section 3. Members in good standing who can no longer continue the responsibilities of an Active member can apply in writing to the Executive Board to become an Associate member. Associate members shall have all the privileges of membership, except that they may not hold office or vote. Dues must be paid by Associate Members.
Section 4. If a member wishes to resign, notification should be sent to the Membership Chair.
ARTICLE IV - (DUES)
Section 1. Dues shall remain the same each year unless a change is recommended by the Executive Board. Such a change must be approved at a regular meeting by majority vote of active members in attendance.
Section 2. Dues shall be due at the April Meeting and shall be delinquent if not paid by the May Meeting.
Section 3. Members joining the club after January 1st will pay reduced dues until the April meeting, at which time regular annual dues will be collected.
ARTICLE V - (OFFICERS AND EXECUTIVE BOARD DUTIES)
Section 1. The officers shall be President, Vice-President, Secretary, and a Treasurer. They shall be elected at the biennial meeting in May for a term of two (2) years.
Section 2. The President shall preside at all meetings of the club. In the absence of the President the meeting may be chaired by any member of the executive committee. The President shall be a member ex-officio of all committees except Nomination Committee.
Section 3. The Vice President shall be Program Chair.
Section 4. The Secretary shall keep minutes of the meetings and shall be custodian of all records and papers pertaining to the office. The secretary shall conduct all correspondence and keep appropriate files.
Section 5. The Treasurer shall record all money received and all expenditures made and make a full report at each Executive Board and membership meeting. Any expenditure over fifty dollars ($50), which has not been budgeted, must be approved by the Board.
Section 6. All Officers, Past Presidents and others, as President deems necessary, shall constitute the Executive Board. The Executive Board shall transact the general business of the club, appoint committee chairs, consider all questions of policy, and present recommendations to the membership for action.
Section 7. If a vacancy occurs on the Executive Board other than office of President, the Executive Board shall have the right to fill the vacancy for the remainder of the unexpired term.
ARTICLE VI - (STANDING COMMITTEES)
Section 1. There shall be the following Standing Committees:
Ways and Means (Fundraising)
Section 2. Other special committees may be appointed by the President
Section 3. Committee Chairs shall serve a maximum term of no more than four (4) years. There must be a two (2) year interval before being eligible to chair the Committee again.
ARTICLE VII - (MEETINGS)
Section 1. There shall be one (1) membership meeting per month for at least 6 months of the year.
Section 2. There shall be one or more, as needed, Executive Board meetings during the year. Also, in order to ensure that all projects and activities support the club’s objectives, a planning meeting should be held annually prior to the May meeting with the Executive Board and all Committee Chairpersons in order to review each committee’s programs and tentative budget submissions.
Section 3. a. In even numbered years prior to the May meeting, nominations of officers will be taken from the floor.
Officers will be elected at the May meeting.
ARTICLE VIII - (ELECTIONS)
Section 1. If necessary, a Nominating Committee of three (3) members shall be chosen by the Executive Board.
Section 2. If no nominations from the floor are forthcoming then the Nominating Committee shall prepare a list of candidates whose names shall be presented to the membership at the meeting prior to the biennial meeting in May. Further nominations shall be in order from the floor at the biennial meeting, provided the consent of the person has been obtained.
Section 3. Election of Officers shall be held at the biennial meeting in May. If there is more than one (1) candidate for the same office, election shall be by ballot and a majority vote shall elect. If there is only one (1) candidate for each office, the Secretary shall cast a unanimous ballot of the membership for the election of Officers.
ARTICLE IX - (QUORUM)
Section 1. A quorum of a regular meeting of the club shall be one-fourth (1/4) of the Active members.
Section 2. A quorum of an Executive Board meeting shall be one-half (1/2) of the Executive Board.
ARTICLE X - (FISCAL POLICIES)
Section 1. The fiscal year shall be from May 1st through April 30th.
Section 2. The books and accounts shall be kept in accordance with generally accepted accounting principles and shall be reviewed yearly by the Executive Board.
ARTICLE XI - (AMENDMENTS)
Section 1. The Bylaws may be amended at any regular meeting of the club by two-thirds (2/3) vote of the members present, provided the proposed amendment has been submitted in writing at the previous meeting.
Section 2. The Bylaws may be amended without notice at the biennial meeting by a unanimous vote.
Section 3. Amendments shall become effective upon adjournment of the meeting at which they are adopted.
ARTICLE XII - (PARLIAMENTARY AUTHORITY)
Section 1. Current edition of newly revised Robert's Rules of Order shall be the parliamentary authority for all matters of procedure not specifically covered by these Bylaws.
ARTICLE XIII – (DISSOLUTION) In the event of the dissolution of the Salt Air Gardeners, all debts are to be paid with remaining funds, and balance then disbursed to the Delaware Federation of Garden Clubs.
Salt Air Gardeners Standing Rules
These Standing Rules shall not be in conflict with the Salt Air Gardeners Bylaws and may be adopted and amended at any regular or special meeting of the Salt Air Gardeners Executive Board by a two-thirds vote.
Meeting time may be governed and changed by the President or Executive Board. Currently they will begin at 1p.m. The meeting may be held before or after programs or speakers.
Each officer and committee chairs shall keep a record or file of the duties and achievements of that office during their term of service. This file shall be passed on to their successor.
At least six (6) meetings must be scheduled for the year
New members shall pay full dues of $40.00 upon joining. Anyone joining the Club after January 1st will pay $25.00 for dues for the remainder of the year. Dues are payable by April 30, delinquent May 1 for each successive year.
Associate Members shall pay dues of $50.00.
Membership lists are for the use of the Salt Air Gardeners only and shall not be used for solicitation or distributed to non-members.
(These standing rules can be rescinded or amended at any general Club meeting, without previous notice, by majority vote.)